You can manage your event marketing, administration, and bookings or ticket sales in Magnet, and then host your online event in Zoom. Integrating your Magnet events with Zoom fully connects your events: When participants register for or buy a ticket to your published Magnet event, the system will automatically register them for the connected Zoom webinar or meeting; their booking confirmation will include their Zoom link, meeting ID and passcode to enable them to join on Zoom.
Step 1: On Zoom’s Developer Platform, create an App.
Step 2: On Zoom, create one or more webinars or meetings.
Step 3: On Magnet, connect your event to the Zoom webinar or meeting.
Note—Zoom Account Types: To integrate with Zoom, you will need to sign up for a Zoom Plan. For more details, see: What Zoom plan do I need to integrate with Magnet?
These instructions address Step 2: On Zoom, create one or more Webinars:
On the Zoom website, Sign In to your Zoom account.
From the left-hand menu, click on Webinars; then, click on the Schedule a Webinar button.
Note: These instructions focus on settings important for integrating with Magnet; any settings not mentioned here can be left as is, or changed according to your preferences.
Topic: Choose a name for your webinar.
Description (Optional): You may leave this field blank and enter a description in Magnet instead.
When: Set the start date and time.
Duration: Set the length of the meeting; Magnet will generate an end time.
Time Zone: Select the time zone in which your webinar will take place.
Registration: Important! Click the Required checkbox; this box ensures your participants will each receive a unique link to the webinar.
Webinar Passcode: Optional—you may choose to check the Require webinar passcode checkbox. When checked, all participants will receive this password together with their unique connection link. You may choose to change this password (avoid spaces and special characters).
Webinar Options: from these options, do not select:
Require authentication to join: Do not check this box; users will be authenticated through Magnet ticket sales and the automatically generated personal participant links.
Make the webinar on-demand: Do not check this box; Magnet does not currently support this feature.
When you have completed entering all details, to create the webinar, click the Schedule button at the bottom. More settings will appear.
Invitations: to send out invitations, adjust these settings:
Registration Settings: to adjust these settings, click the Edit link on the top-right.
Automatically Approve must be set to enable Zoom to connect with Magnet.
x Allow registrants to join from multiple devices: Deactivate this setting to ensure that only one person can connect via a personal link. (Otherwise, one personal link can connect from up to 5 devices.)
Manage Attendees: See numbers for approved and denied registrants. These are handled automatically.
Email Settings: Click the link to adjust the following email settings.
a) Email Contact: Confirm that the email address is correct; participants with questions about the meeting will contact you via this address.
b) No Emails: Ensure that all emails are switched off; for each email option, click the corresponding Edit link to the right. Magnet automatically sends each registrant their connection link and password with their booking confirmation. (Communicating all details together from an email with your address as the sender provides a clearer and smoother experience for the participant.)
To see an overview of all of your webinars, from the left-hand menu, click the Webinars link to review the settings for each webinar, click on the name of the webinar.
Nicely done—you’ve completed Step 2! Now, you’re ready to complete Step 3: On Magnet, connect your event to the Zoom webinar or meeting.
There are 3 steps to connecting your Magnet events with Zoom:
Step 1: On Zoom’s Developer Platform, create an App.
Step 2: On Zoom, create one or more webinars or meetings.
Step 3: On Magnet, connect your event to the Zoom webinar or meeting.